Group Coordinator FAQ's

Arrival time/departure time
What to bring (bedding, toiletries, towel, etc.)
Which building they should go to when they arrive
10 PM noise curfew. In order to be considerate to our neighbors on the lake, all sound after 10 PM should be contained to inside of a building.
Leave all pets, alcohol, marijuana, cigarettes (including vapes), fireworks, candles, weapons and illegal substances at home
Follow all posted signs
Pick up your trash and put it into a trash can
Do not move or remove any mattresses
If applicable, here is a list of our Waterfront Rules
Parking:
- Main Parking is located in the gravel parking lot at the entrance of the camp.
- Okerson Lodge has additional, designated parking.
- Although you can unload/load, there is no parking along the main area of campus (on top of the hill).
- Please obey all parking signs and avoid fire lanes

Please share with all participants Lake Retreat's Food Service Policy and then let us know if they will need gluten free options, dairy free options or if they will be bringing supplemental food and will need fridge space. (Two weeks notice required)
Please give the total number of guests needing gluten free options, diary free options or those needing fridge space TWO WEEKS BEFORE YOUR RETREAT.
A second count will be due one week before your retreat.

Day Use guests can be added if you have met your minimum guest count (Day Use guests do not count toward your minimum).
The Day Use Fee is $60/person/day
- This fee includes up to 3 meals on the same day regardless of the number of meals served or eaten
- Please give the Day Use guest count along with regular counts
Weekend Retreats or 2 night Stays: If a guest/camper stays one night, then the full charge is due.

You can see your specific meeting space tech set up by going to its page here: Facilities Overview
Each meeting space is different but most have either a projector/screen or large screen TV. Please bring your own adaptors and laptop.
If your meeting space has a sound system then it will be set up with one microphone and mic. cord. All other equipment should be brought with you (i.e. extra mics, cords, instruments, laptop, connectors, adaptors, etc.)

When it is determined that inclement weather resulting in hazardous road conditions would prevent an event or retreat, the guest group booking will be moved to a new date within six weeks of original event, provided there is space. Lake Retreat may provide different accommodations, but equally sufficient in size.
Lake Retreat will make every effort to rebook within the six week time-frame, but it may not be possible during certain seasons. Therefore, the camp reserves the right to reschedule the event later than six weeks at Lake Retreat's discretion (but no later than six months of original event date).
For the rescheduled event or retreat, all terms are the same as original event with the exception of the minimum charge. If the group comes in below the minimum set forth in the contract, Lake Retreat and the guest group will split the difference between the actual number of attenders and the minimum charge (but no less than 60% of minimum charge is due by the guest group). We are happy to split this loss since we understand that moving the event may hinder some guests from attending. And we appreciate your understanding as well. We'd make the weather perfect for every group if we could! 🙂

The “minimum” on your contract is the number of guests that you agree to pay for:

For instance, if your minimum is 35 guests and your rate is $100 per person, then your minimum charge is 35 x $100 = $3500.
This means that if you came with only 30 guests, you would still pay $3500 (or 35 x $100). If you came with 40 guests, then you would pay $4000 (40 x $100).
All guests, campers, volunteers, leaders and staff should be included in the count.
Payment for at least the minimum is due at check-in when you arrive.

Activities do not count toward your minimum charges.

The Cleaning/Building Fees do not count toward minimum charges.

Day Use Guests do not count toward your minimum charges and can only be added once you have met your minimum.

If you suspect you have left something at Lake Retreat, please email info@lakeretreat.org and describe your item(s), what room you stayed in, which group you attended with, the dates you stayed with us and your contact information.
If we find it, we will contact you. You can arrange a time to pick it up at our office or we can ship it to you for a $25 fee (plus postage if over $10).
We do not keep lost & found items beyond two weeks.
Lake Retreat Camp is not responsible for lost & found or stolen items.
We recommend leaving items of value (sentimental or monetary) at home.

All guests, campers and staff should be symptom-free (from flu-like symptoms) for 48 hours before coming to camp.
Guests with COVID Symptoms or a positive test may not come to camp until the appropriate amount of time has passed. See COVID documents for guidance.
Please let your camp host know if you have a guest displaying flu-like symptoms (diarrhea, vomiting, etc.) so that we can appropriately contain and sanitize any affected areas.

Your campers may receive mail at Lake Retreat, but we recommend having parents send it along with the campers in order to avoid postage cost, delays, or damage.
Please instruct senders to clearly label the mail with your camp's name AND dates of the camp.
- Example:
  
  C/O Susie Camper - 8/1-8/5 (Faith Church)
  
  Lake Retreat Camp
  
  27850 Retreat Kanaskat Rd SE,
  
  Ravensdale, WA 98051
Lake Retreat typically gets the mail one time each day Monday-Friday.
Lake Retreat is not responsible for lost, stolen, or late mail.

Group Coordinator FAQ’s